SEATTLE NEWS ARCHIVES & FEATURES

Tips for home office organization

Jan 26, 2012, 8:18 AM | Updated: Jan 29, 2012, 9:01 am

How many of you have filed a paper and never returned to reference it? According to the National Association of Professional Organizers, the average employee spends 400 hours per year searching for paper documents.

Are there a lot of disorganized people in your office?
Brother International Corporation conducted a study in 2010 finding that 86 percent of survey respondents felt that a disorganized, or cluttered workspace is considered “unprofessional.” Eighty percent also agreed that someone who is disorganized “hurts the productivity of the whole office.”

One can avoid becoming another statistic with a little organization. Here are some tips to follow that will be covered in this week’s episode of Home Matters:

Set up your desk to create a Flow of Paper

  • Inbox on one side and Outbox on the other side
  • Use paper trays to set up multiple In and Out boxes
  • Make it easy for others to leave you messages or papers
  • Use magazine files for items to read later
  • Place items you use often within easy reach
  • Identify zones for filing paper: Active, Reference, Archive
  • Create an Action File

  • Create one file for each month of the year
  • Create 31 individual files to correspond to the days of the month
  • Enter task oriented papers into each daily file
  • Schedule time each day to process the daily tasks
  • Commit to maintaining your Action Files daily
  • Keep your desk top clear of clutter and think paperless

  • Set up a personal scanner
  • Start using virtual notebooks
  • Post important items on a bulletin board within view
  • Use your walls and store items vertically using shelves or hooks
  • Email organizing tips

  • Use the “two minute rule” and make quick decisions to filter emails
  • Create a folder for “End of Day” and “End of Week” emails to prioritize your responses
  • Write emails to help others respond to you quickly
  • Move appointments and tasks from emails to your calendar right away
  • Remove yourself from mailing lists you don’t need
  • Don’t let yourself get caught in an unorganized day-to-day grind. It’s never too late to create structure and a zen work flow. Special guest Elizabeth Bowman of Innovatively Organized joined this week’s edition of Home Matters where she talked about how to organize home office spaces.

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    Tips for home office organization